For collectors filing provenance records for works they own, requesting artist outreach, and gallery corroboration. The universal terms also apply.
1. What a collector filing is
A collector filing is a provenance record for a work you own but did not create. It is published clearly marked "artist not yet verified" and is a record of your declaration only — it is not a certificate of authenticity and does not verify the work or its attribution. By filing, you confirm that you own the work and that the information and documents you provide are true to the best of your knowledge.
2. Supporting documents required
A standard filing requires at least one supporting document (a receipt, an existing certificate, a photograph of the signature — some evidence, not necessarily a formal COA). Documents you upload are stored privately and are never shown on the public record. If you have no documents, the standard tier is unavailable; you may instead choose registry outreach.
3. Fees
- Standard filing: £15 per artwork (US: $20). Up to five works by the same artist may be filed in one submission.
- Registry outreach: £149 per artist (US: $189). One search covers every work by that artist in your filing.
Filings of more than five works, or works by several artists, are handled by arrangement — email info@curatedregistry.com.
4. Registry outreach — what the fee buys
The outreach fee pays for the search, not for a particular outcome. We contact the artist through galleries, representatives and our own network and request their attestation. Because attestation belongs to the artist, no outcome can be guaranteed. If the outreach succeeds and the artist attests, your record upgrades to a verified certificate. If a gallery that handled the work confirms its sale history in writing, your record upgrades to "Gallery-corroborated". If neither can be reached, you receive a written Search Report recording who was contacted and when, and your record remains open to a future artist claim indefinitely.
The outreach fee is a non-refundable research fee. Because it pays for professional search work that is performed whatever the result, it is not refunded if the artist cannot be reached or declines. If you are charged an outreach fee more than once for the same artist in error, we refund the duplicate.
5. The verification ladder
Records progress through three clearly-marked states: Collector-filed (your declaration and documents), Gallery-corroborated (a gallery that handled the work has confirmed its sale history in writing — this is confirmation of sale history, not authentication), and Verified · artist-attested (the artist has claimed and attested the work). Only the artist's attestation produces a verified certificate.
6. Enquiries and owner privacy
Your identity as owner is not published. Where you list a work for sale, or where the Registry relays a buyer enquiry to you, your contact details are shared only as necessary to complete or respond to that enquiry, and are not exposed publicly.
7. Deceased artists and estates
Outreach for works by deceased artists or via estates is outside the scope of the standard service; where we cannot perform a meaningful search we will refund the outreach fee and tell you so.